RTC offers a limited amount of conference travel awards to support the travel of graduate students and postdoctoral fellows, registered with the RTC, to national and international meetings, conferences or symposia. The objective of the RTC Travel Awards is to disseminate research findings, allow knowledge mobilization and translation, and enhance the career and professional development of the St. Michael’s trainees. The award will help offset the cost of participation in national and international conferences to actively share their research in oral and/or poster presentations. The trainee receiving the award must fully comply with all applicable policies of Unity Health Toronto (UHT).
Please note that the below information may change due COVID-19 related changes in public health and travel regulations. Travel must be deemed essential by your supervisor. It is the trainee’s responsibility to follow all international, Canadian, and hospital policies regarding COVID-19 regulations for travel to your destination. The latest SMH policies can be found here. Please note that restrictions may change quickly and the RTC cannot cover the cost of trip cancellation.
Funding for this award is limited (6/application round). The travel funds will be offered on a first-come, first-served basis.
There will be the following rounds of applications (6 awards/round)
The value of the individual awards is up to a maximum of $1,000 CAD. Applications can be submitted any time during the year (see details below).
We will continue to offer our Virtual Conference Award to support the registration fees for trainees attending virtual conferences.
NOTE: CIHR, NSERC, or SSHRC scholarship holders: you can apply for this award, however, preference will be given to those applicants who do not hold fellowships/scholarships that have research allowance.
The value of the individual awards is up to a maximum of $1,000 CAD. The supervisor is expected to advance the expenses for the trainee conference participation using research funds either by directly paying for the expenses or by reimbursing the trainee for the expenses. The RTC travel award will be deposited to the supervisor’s research account at St. Michael’s Hospital. The application must also indicate where the additional funds for the travel are/will be coming from.
Expenses eligible for support through the RTC Travel Award Participation program include:
The application procedure is a two-step process consisting of:
Applicants must submit the following:
**Submit as ONE (1) .pdf file, electronically to firstname.lastname@example.org or email@example.com.
*Incomplete applications will be disqualified.
When will you hear back from us?
Applications will be reviewed on a rolling basis and we will get back to you as soon as possible.
NOTE: This is a limited award for which demand will exceed the available funding. Successful applicants are required to inform the RTC of any changes, including receiving additional funds, or if the abstract is withdrawn and if applicant is no longer attending the conference for which they received this award. Applicants who withdraw their application are eligible to apply in future RTC Travel Award competitions. The supervisor is expected to advance the expenses using research funds where possible, or reimburse the trainee from the funds as soon as possible after the travel following rules set by the St. Michael’s Hospital.
For any questions email us at firstname.lastname@example.org or email@example.com.
The RTC’s financial contribution to successful applicants is guaranteed. Supervisors are expected to advance expenses to their trainees to cover conference expenses or initiate reimbursement to the trainee from their research funds as soon as possible. All travel arrangements and reimbursements must comply with UHT policies. Expenses (up to $1000) will be reimbursed to the supervisor’s research account after the travel has been completed and the necessary documents submitted to the RTC.
RTC does not arrange direct reimbursement to the trainees. Awards will be transferred to the trainee’s supervisor’s research account/activity.
If the trainee advances travel expenses, it is the PI’s responsibility to ensure that a reimbursement request is submitted with the appropriate original documentation to Research Finance and a copy of the submitted documents is sent to RTC (see **below for details).
For the RTC to initiate the transfer of the awards from the RTC to the supervisor’s account, the trainee must do the following after the travel:
Submit as ONE (1) .pdf file, electronically to firstname.lastname@example.org or email@example.com.
** Reimbursement to the trainee by the supervisor:
If the trainee has advanced expenses, a reimbursement request must be submitted to Research Finance with ALL appropriate documents as required by the rules set by Research Finance. The reimbursement request includes Research Finance Payment Requisition Form and attachments with ALL supporting documents (invoices, receipts, boarding passes for flights, etc.) and should be submitted to Research Finance (firstname.lastname@example.org) by the lab administrative assistant.
Please direct questions to the RTC Specialist at email@example.com or firstname.lastname@example.org.
NOTE: All Clinical (Dry bench) trainees who receive the RTC Conference Travel Award are encouraged to present their project at an RTC Dry Bench monthly seminar to share and discuss their research findings, exchange ideas and insights, and enhance their career development.
As of October 2022, Basic research (Wet bench) monthly seminars have been canceled. Basic (Wet bench) trainees are invited to present at the 6th Floor Organ Injury seminars.