Important Notices

Delegating Signing Authority

All forms received need to have the corresponding Signing Authority on it.
Note: Forms without wet ink signatures or signatures from incorrect delegates will not be processed.

Steps to Delegate Signing Authority:

  1. Complete the following form in full: Research Activity Request Form – Amendment to Delegated Signing Authority
    Indicate the Individuals you wish to Delegate Signing Authority to.
  2. Submit the following original double-sided copy of the form to your Respective RFA.

Please note: the delegation of signing authority is different from the granting of access for financial and payroll reports in My Business. To grant access to financial and payroll reports, please visit the: MyBusiness & LBI Access

Expense Codes

Every Requisition, Invoices & P-cards must be submitted with a corresponding expense code that matches the type of transaction. For commonly used Expense Codes please refer to: Common Expense Codes

For all accounting expense codes, please refer to: Expense Codes

How to Organize Travel Arrangements

Expense Policy- Travel Announcement – July 21, 2016

All air travel tickets must be purchased through the Hospital’s approved travel agency. This will ensure lowest possible rate for travel and the cost will charged directly to your research project, so there will be no need for use of personal credit card/funds.

The Travel Request Form must be completed and approved before submitting to your respective Research Financial Analyst in the Office of Research Administration for processing. Your Research Financial Analyst will review, approve and arrange to submit the travel agent for processing.

Where it has been established that there is no preferred rate option with St. Michael’s approved travel agency, staff are permitted to book alternate economical air fare. In the rare occasions when the hospital travel agency is unable to book your airfare, the cost for air travel will need to be reimbursed via submission of an expense report.

Boarding passes will no longer be required as backup to support reimbursement of an airfare charge for flights booked through the Hospital’s approved travel agency. A copy of the flight itinerary, however, must be included to claim reimbursement.

Form: Travel Request Form
Booking Arrangements

Before booking any of your travel arrangements, please visit our How do I organize travel arrangements site located on the intranet.